Meadows Properties | Upper Cumberland Rentals

Effective Date: 7/30/2025
Last Updated: 7/30/2025

Meadows Management, LLC d/b/a Meadows Properties (“Company,” “we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you use our website www.meadowsproperties.com, submit rental applications, or interact with our Services.

By using our Services, you agree to the collection and use of information as described in this Privacy Policy.

1. Information We Collect

We may collect the following types of personal information from you:

a. Information You Provide to Us

• Contact information: name, email address, phone number, mailing address.
• Rental application details: employment information, rental history, income verification, references.
• Identification documents: driver’s license, state-issued ID, or passport.
• Payment information: for application fees, rent, or deposits (processed securely via third-party payment processors).

b. Information Collected Automatically

When you visit our website, we may collect:

• IP address and browser type.
• Pages visited, time spent, and referring website.
• Cookies and similar tracking technologies (see Section 6).

2. How We Use Your Information

We use your personal information for the following purposes:

• Respond to inquiries and schedule property viewings.
• Process rental applications, including credit, background, and reference checks.
• Verify your identity to prevent fraud.
• Communicate with you regarding your application, tenancy, or property management.
• Maintain and improve our Services and website functionality.
• Comply with legal obligations and enforce our lease and property rules.

3. Sharing Your Information

We do not sell your personal information. We may share your information in the following circumstances:

• Tenant screening providers to perform background and credit checks.
• Payment processors to handle secure transactions.
• Service providers who assist with maintenance, IT, or property management.
• Legal and regulatory authorities if required by law or in connection with legal proceedings.

4. Data Retention

We retain personal information only as long as necessary to:

• Fulfill the purposes for which it was collected.
• Comply with legal and regulatory requirements.
• Resolve disputes and enforce agreements.

Tenant screening reports and rental applications may be retained for the period required by applicable landlord-tenant and recordkeeping laws.

5. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, use, or disclosure. However, no security system is completely secure, and we cannot guarantee absolute protection.

6. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Improve website functionality and performance.
• Analyze traffic and usage patterns.
• Remember your preferences for future visits.

You can manage your cookie preferences in your browser settings, though disabling cookies may limit website functionality.

7. Your Privacy Rights

Depending on your location, you may have the right to:

• Access the personal information we hold about you.
• Request correction of inaccurate or incomplete information.
• Request deletion of your personal information (subject to legal obligations).
• Opt out of certain data collection or marketing communications.

To exercise your rights, please contact us at the details in Section 10.

8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites. Please review their privacy policies before providing personal information.

9. Children’s Privacy

Our Services are not directed toward individuals under the age of 18. We do not knowingly collect personal information from minors. If you believe we have collected such information, contact us immediately.

10. Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact:

Meadows Management, LLC d/b/a Meadows Properties

Email: hello@meadowsproperties.com

Phone: (931) 525-6090

Address: 124 S Dixie Ave, Cookeville, TN 38501

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date. Your continued use of our Services after changes are posted constitutes your acceptance of those changes.